Call for Hosting The 13th Conference of AESOP Young Academics Network
- November 17, 2017
- conference; call; proposals; ya conference
What is the AESOP Young Academics Conference?
- The AESOP Young Academics conference is an annual conference attended by scholars of the YA Network and provides an opportunity for presentation, discussion and personal feedback on evolving academic work.
- Internationally renowned scholars deliver keynote speeches and provide mentorship throughout the conference as tracks.
- The conference is held yearly during Spring – preferably during the month of March or early April – for a duration of 3 to 4 days.
- Usually the conference incudes keynote lectures (4+-); parallel sessions (8 to 10 sessions for a total of 40 to 50 presentations); a conference dinner and a best paper prize in collaboration with an international academic peer-reviewed journal (Currently in collaboration with Routledge).
- So far there have been 11 successful conferences in
- Past conferences have been in Bratislava (Slovakia) 2007; St Petersburgh (Russia).. 2008; Vienna (Austria) 2009; Prague (Czech Republic) 2010; Delft (the Netherlands) 2011; Reading (UK) 2012; Vienna (Austria) 2013; Gothenburg (Sweden) 2014; Palermo (Italy) 2015; Ghent (Belgium) 2016; Munich (Germany) 2017. The 2018 conference is held in Groningen, the Netherlands. On the right hand side of the following link you can find out all about those conferences. http://www.aesop-youngacademics.net/en/Conferences
Submitting your bid
- Candidate institutions should send their proposals to Coordination Team (CT) of Young-Academics (YA) in the form of brief document (maximum 3000 words), before the identified deadline. Proposals are to be sent to the following e-mail address: firstname.lastname@example.org
1- Priority is for schools in cities that did not previously host a YA conference.
2- A theme should be chosen that is original and covers a wide disciplinary interest and differ from themes previously covered in YA conferences. Please refer to the above mentioned link in order to be aware of the previous themes.
3- Conference themes capable of attracting participants from outside Europe and non-member schools aredefinitely preferable.
What should the bid include?
1- Description of the conference theme and preliminary list of tracks.
2- List of potential keynote speakers.
3- Tentative program – with number of presentations, theme of the workshop and public event.
4- Preliminary budget with financial commitment from the hosting institution (see below for further details).
5- The Local Organizing Committee (LoC): that should be composed primarily of YA members from the hosting school, and a conference coordinator.
6- List of possible dates – the final date should be agreed upon with AESOP ExCO. A prospective timeline would be:
- 15 September 2017: CfP online;
- 1 November 2017: submission of abstracts;
- 15 December 2017: notification of acceptance and request of registration;
- 31 January 2017: deadline for full paper and registration submission;
- March/April 2018: conference.
Who attend Young Academics Conference?
1- Every year 30-40 participants are invited to attend the YA conference to present their work, share their ideas and most importantly receive critical feedback in an open, collegial atmosphere.
2- YA conferences are free for participants. AESOP YA encourages the LoC to open the event to Young academics, even if they would be non-presenting attendees. Up to 10 non-presenting attendees can be accepted and will pay a small fee (~50€) to cover the costs of meals and conference material.
3- The conference is open to students (PhD, post-doc), early-career scholars and young practitioners and activists involved with relevant issues to planning (urban, rural, political, or social).
4- All YA members can participate to a YA conference, whether they are affiliated to AESOP or not.
Budget and Finance
Costs generally include:
- 4 keynote speakers’ travels, accommodation and meals (no honorarium is provided to the speakers);
- Travel, accommodation and meals of the editor of the journal awarding the best paper prize (depending on the details of the selection process, optional);
- Lunches and coffee breaks during the conference;
- Conference materials (book of abstracts, badges, conference bag);
- Venues (often the host institution provides the venue free of costs);
- Conference final dinner (although, in case of limited financial resources, this cost could be covered by participants);
- Costs related to the workshop and city tour;
- Wire transfer costs.
AESOP contributes to the conference with:
- a reimbursement of up to 2,000€ after the conference and only if the final balance is negative, taking into account all expenses and external funding.
- CT travel and accommodation costs (AESOP YA annual budget).
If you have questions about submitting a bid or what it is like to organize the YA conference, please get in touch with the coordination team at email@example.com
We look forward to receive your valuable proposals!
On Behalf of Young Academics Network of AESOP