Call for Hosting The 12th Conference of Young Academics in 2018

Call for Hosting The 12th Conference of Young Academics in 2018 image
  • February 16, 2017

Call for Hosting The 12th Conference of Young Academics of AESOP

All Member Institutions of AESOP are warmly welcome to apply!

Deadline for submitting the bids extended to the 10th of April

What is Young Academics Conference?

  • The annual YA Conference is organized and hosted by the Young Academics Coordination Team, in collaboration with Local Organizing Committee from the candidate institution.
  • The conference is limited in size so as to provide an optimal environment for presentation, discussion and personal feedback on evolving academic work.
  • The YA conference is attended by internationally renowned scholars who deliver keynote speeches and provide mentorship throughout the conference as track chairs.
  • The conference is held yearly during Spring – preferably during the month of March or early April – for a duration of 3 / 4 days.
  • The conference should include plenary keynote lectures (usually 4), parallel sessions (8/10 total sessions for 40/50 presentations) and a conference dinner; and host a best paper prize in collaboration with an international journal (Currently that is Routledge).
  • Historically, we are proud to say that we had 11 successful conferences since 2007.  On the right hand side of the following link you can find out all about those conferences.


Application Process

1-       Candidate institutions should send their proposals to Coordination Team (CT) of Young-Academics (YA) in the form of brief document (maximum 3000 words), before the identified deadline. Porposals shall be sent to:

2-      From this moment till the deadline, any interested applicants are warmly encouraged to contact the CT informally to discuss their ideas or inquire about any doubts which this call doesn’t cover.

3-       The CT is responsible for selecting the winning proposal, and they shall announced the winning bid on the 13th of April during the upcoming YA Conference in Munich.


General Criteria for Selection

1-      Priority is for schools in cities that did not previously host a YA conference.

2-      Priority is for conference themes of wide inter-disciplinary interest.

3-      Applicants are expected to come up with an original theme that differs from the previous 11 YA conferences. Please refer to the above mentioned link in order to be aware of the previous themes.

4-       Conference themes capable of attracting participants from outside Europe and non-member schools is definitely preferable.


What is Necessary to be in the Bid?

1-      Description of the conference theme and preliminary list of tracks.

2-      List of potential keynote speakers.

3-      Tentative program – with number of presentations, theme of the workshop and public event.

4-      Preliminary budget with financial commitment from the hosting institution (see below for further details).

5-      The Local Organizing Committee (LOC), that should be composed primarily of YA members from the hosting school, and a conference coordinator.

6-      List of possible dates – the final date should be agreed upon with AESOP ExCO. The usual timeline is:  

  • 15 September: CfP online;
  • 1 November: submission of abstracts;
  • 15 December: notification of acceptance and request of registration;
  • 31 January: deadline for full paper and registration submission;
  • March/April: conference.


Who Attend Young Academics Conference?

1-      Every year 30-40 participants are invited to attend the YA conference to present their work, share their ideas and most importantly receive critical feedback.

2-      YA conferences are free for participants. AESOP YA encourages LOC to open the event to young academics, even if they would be non-presenting attendees. Up to 10 non-presenting attendees can be accepted and will pay a small fee (~50€) to cover the costs of meals and conference material.

3-      The conference is open to students (PhD, post-doc), early-career scholars and young practitioners and activists involved with relevant issues to planning (urban, rural, political, or social).

4-      All YA members can participate to a YA conference, whether they are affiliated to AESOP or not.

Budget and Finance

Costs generally include:

  • 4 keynote speakers’ travels, accommodation and meals (no honorarium is provided);
  • Travel, accommodation and meals of the editor of the journal awarding the best paper prize
  • (although, depending on the details of the selection process, optional);
  • Lunches and coffee breaks during the conference;
  • Conference materials (book of abstracts, badges, conference bag);
  • Venues (although, often the host university provides the venue free of costs);
  • Conference final dinner (although, in case of limited financial resources, this cost could be covered by participants);
  • Costs related to the workshop and city tour;
  • Wire transfer costs.

AESOP contributes to the conference with:

  • a reimbursement of up to 2,000€ after the conference and only if the final balance is negative, taking into account all expenses and external funding.
  • CT travel and accommodation costs (AESOP YA annual budget).

We look forward to receive your valuable proposals!
Best wishes, 
On Behalf of Young Academics Network of AESOP