Conferences : YA Conferences

AESOP Young Academics Conference



The annual YA Conference is organised and hosted by a Local Organising Committe, together with the Young Academics Coordination Team. Every year about 40 PhD and Post-doc researchers are invited to attend the YA Conference to present their work, share their ideas and most importantly receive critical feedback. Applications are open to all YA members and candidates are selected on the basis of their abstract submission. The conference is limited in size so as to provide an optimal environment for presentation, discussion and personal feedback on evolving academic work. Teh YA conference is attending by internationally renowned scholars who deliver keynote speeches and provide mentorship throughout the conference as track chairs.

Papers submitted to the YA Conference are considered for a best paper award. This award provides the opportunity to the recipient to receive targeted feedback on their work, resulting in a recognised publication with the supporting journal.


HOSTING A YA CONFERENCE
(Click here for PDF version - v052017)

Guidelines

 

This document provides the guidelines for AESOP Young Academics from member schools interested in hosting the yearly YA conference.

YA conferences:

  • are held yearly during Spring – preferably during the month of March/April;

  • are open to students, early-career scholars and young practitioners and activists – all YA members can participate to a YA conference, whether they are affiliated to AESOP or not;

  • have a duration of 3 / 4 days;

  • include plenary keynote lectures (usually 4), parallel sessions (8/10 total sessions for 40/50 presentations) and a conference dinner;

  • host a best paper prize in collaboration with an international journal.

Please see the themes and programs of previous YA conferences in the YA website for further details.

All details that are not specified in this document should be agreed upon with the YA Coordination Team (CT) – e.g., decision to postpone the deadline, late submissions, special requests by participants.

 

Applying to host a YA conference

The CT is responsible for selecting the location of YA conferences during the AESOP congress, usually held in the month of July. (Changes to this timeline can be made when the AESOP congress is held outside Europe, together with the other world associations).

YA members from AESOP member schools can submit an application which will be evaluated by the CT within two weeks from the beginning of the AESOP congress. However, interested applicants are warmly encouraged to contact the CT some weeks in advance to informally discuss their ideas. The application, one single word/pdf document of around 3,000 words, should consist of:

  • a description of the conference theme and preliminary list of tracks;

  • a list of potential keynote speakers;

  • a tentative program – with number of presentations, theme of the workshop and public event;

  • a list of possible dates – the final date should be agreed upon with AESOP ExCo;

  • a preliminary budget with financial commitment from the hosting institution (see below for further details);

  • the Local Organizing Committee (LOC), that should be composed primarily of YA members from the hosting school, and a conference coordinator.

 

Applications will be evaluated taking in consideration the quality and originality of the proposals. Priority will be given to:

  • schools in cities that did not previously host a YA conference;

  • conference themes of wide inter-disciplinary interest;

  • conference themes capable of attracting participants from outside Europe and non-member schools.

A decision will be given to applicants during the annual YA conference.

 

Timeline

Once the decision is taken and communicated, the LOC is responsible to draft the final conference description (including program) and informally contacting potential keynote speakers.

The usual timeline is as follows (small amendments can be agreed with the CT):

  • 15 September: CfP online;

  • 1 November: submission of abstracts;

  • 15 December: notification of acceptance and request of registration;

  • 31 January: deadline for full paper and registration submission;

  • March/April: conference.

 

Communication LOC/CT

The LOC has to communicate any change in the agreed program, conference theme, choice of keynotes to the CT. The CT will provide assistance, guidance and suggestions following the experience of the previous years and the relation with AESOP. The CT won’t interfere with the LOC organisation in terms of inviting keynote speakers or changing the on-going organisation, unless this would be requested by the LOC.

Specific key moments can be agreed to discuss particular points of the conference between LOC and CT (i.e. theme, keynotes, program, venue). Cooperation between CT and LOC can be fostered by clear initial definitions of roles and expectations. An appointed person in the LOC can be the intermediary in the communication between LOC and CT.

The communication between LOC and CT is made via email. The creation of a conference email managed by the LOC is strongly encouraged. The LOC will also create a dropbox folder, accessible to all LOC and CT members, where all relevant documents (conference description, abstracts, full papers, program, budget documents, receipts, evaluation files…), in English, will be stored.

 

 

Budget

The LOC is responsible for the management of the conference budget – the CT will provide all necessary assistance.

Costs generally include:

  • 4 keynote speakers’ travels, accommodation and meals (no honorarium is provided);

  • Travel, accommodation and meals of the editor of the journal awarding the best paper prize (although, depending on the details of the selection process, optional);

  • Lunches and coffee breaks during the conference

  • Conference materials (book of abstracts, badges, conference bag);

  • Venues(although, often the host university provides the venue free of costs);

  • Conference dinner (although, in case of limited financial resources, this cost could be covered by participants);

  • Costs related to the workshop and city tour;

  • Wire transfer costs.

AESOP contributes to the conference with:

  • a reimbursement of up to 2,000€ after the conference and only if the final balance is negative, taking into account all expenses and external funding.

  • CT travel and accommodation costs (AESOP YA annual budget).

YA conferences are free for participants. AESOP YA encourages LOC to open the event to young academics, even if they would be non-presenting attendees. Up to 10 non-presenting attendees, (the number can be agreed with the CT according to the conference venue, requests of the host university, etc.), can be accepted and will pay a small fee (~50€) to cover the costs of meals and conference material. Using the tool of the waiting list could ease the response to the non-presenting attendees.

The LOC is encouraged to apply for additional external funding sources; and the CT shall provide all support and collaboration, including the possibility to apply in name of AESOP YA. However, the LOC should ensure that the hosting institution will guarantee the covering of costs in case further funds are not secured.

A suggestion for acquiring funding is to involve the local authorities in organising the conference and defining the conference theme. In return, their employees can attend the event and learn from it. As such, the conference can be advertised as a way to gain new knowledge.

The final budget, should be delivered to AESOP YA and AESOP a few weeks after the conference.

AESOP and Routledge have a signed agreement sustaining the YA conferences. A workshop about “How to get published” can be organised during the conference by Routledge, free of costs both for LOC and participants. It is up to the LOC to decide if the workshop fits in the program or not. The CT will be intermediary between LOC, AESOP and Routledge for the workshop.

 

 

Advertising of CfP

The CT is primarily responsible for advertising the CfP among YA members and beyond. However, the LOC is warmly encouraged to share the call through their networks as well.

The conference website is usually hosted on the AESOP YA website. The LOC should provide all information to be included in the conference website (see the website of previous edition as reference); the CT is responsible for updating the conference website. All the information should  be sent to the responsible CT member, who will set up the conference pages.

If the LOC decide to use a different website, the main information of the conference should also be uploaded to the AESOP YA website as a matter of visibility and advertisement.

 

Selection of abstracts

The LOC and CT agree whether the abstracts will be submitted through the YA website or by e-mail (YA email or specifically created email managed by the LOC). The LOC is responsible for verifying the eligibility and for notifying promptly the authors that their abstract will/will not be evaluated – in case any controversy will happen, the LOC and CT will jointly decide.

All YA members can submit an abstract. Multi-author abstracts are welcome, however, all authors must be Young Academics – the definition of YA is broad; in general a YA is a student or not-tenured scholar (however, submissions by recently tenured scholars may be evaluated in exceptional cases, the LOC and CT will agree on the single cases). Particularly, abstracts co-authored by a PhD student and his/her supervisor are not eligible.

The abstracts are selected in collaboration between the LOC and the CT. Abstracts are selected competitively taking in consideration:

  • the potential quality and originality of the full paper – taking in consideration that English-speaking scholars are advantaged in the drafting of English abstracts/papers;

  • the relation to the conference theme;

  • the geographic distribution of participants;

  • gender equality

40/50 abstracts are selected for presentation. 8/10 abstracts are selected for the waiting list. After the selection process is completed, the LOC should immediately mail all authors  with the notification of acceptance, rejection or waiting list. The accepted authors are requested to confirm their participation within 7/10 days. After that date, their seat is offered to a person in the waiting list.

 

Best Paper Prize & Workshop

The YA Best Conference Award is awarded as part of the YA annual conference. Every year the YA-committee invites an international journal to host the award. The awarded paper will received unique feedbacks from the journal editor and the chair of the conference tracks to become qualified for publication in the invited journal. 

Award Criteria:

The YA Best Conference Paper Award is awarded according to the following criteria:

  • Originality and innovativeness of research

  • Relevance to the conference theme

  • Clarity of research argument and methodology

  • Overall scientific quality

The Prize:

  • Certificate from the YA-AESOP Network 

  • unique feedback from the editor of the journal and chairs of the conference sessions in order to help the author qualify the paper for publication. 

  • (optional) free access for 1 year to the Journal (to be decided by the journal)

Eligibility and Participation:

All papers accepted for oral presentations at the annual YA conference are qualified for the award. However, authors must clearly express their interest in taking part in the contest and their commitment to publish their papers in the host journal in order to be qualified for the award. They can do that by typing in the header of the paper “to be considered for the YA Best Conference Paper Award”,  

Journal:

The LOC and CT discuss the journal to be contacted and the details of the selection process. The normal procedure is that the keynote speakers and track chairs select the best paper of their sessions, then the decision is jointly taken during the conference and announced at the conference dinner – see programs of previous editions.

Special issue:

The BPP is mostly selected based on a top 5/10/… of papers. These papers will be invited to publish their paper in the AESOP-YA managed open-access international peer-reviewed journal PlaNext. Mostly, one of the keynotes is asked to act as guest editor together with someone from the CT and/or LOC. Check the previous volumes of PlaNext for more information.

Workshop

During the YA Conference, traditionally one day is dedicated to organize workshops which reflect more detailed on – preferably – the conference theme. It is free to the LOC to plan in this workshop, for inspiration check previous conference programs.

During the conference

The LOC is responsible for the organization of the event, but the LOC can benefit from the assistance of CT members that are present at the conference.




11th AESOP Young Academics Conference 2017: Planning and Entrepreneurship


PLANNING AND ENTREPRENEURSHIP

Planning and Public Policy at the Intersection of Top-down and Bottom-up Action


11th AESOP Young Academics Conference
Technical University of Munich
Chair of Urban Development
10 - 13 April 2017

Introduction

Between 10 and 13 April 2017, The Chair of Urban Development at the Architecture Department of the Technical University of Munich (TUM) will host this year's edition of the international AESOP Young Academics Conference in Munich. AESOP is the Association of European Schools of Planning, and the Young Academics conference is the largest gathering of young scholars – PhD students and PostDocs – from urban planning and other related fields in Europe, which attracts researchers from all European countries and beyond.

We encourage inter-/multi-disciplinary contributions on the conference theme that present empirical research and/or theoretical discussions. We invite PhD students, post-docs, early-stage career researchers but also young activists or practitioners to submit their contributions to the YA Conference.

The conference is a four-day event around the successful frame developed by the YA: four keynote talks, two parallel tracks for presentation of 40-50 papers by young academics, as well as workshops and roundtables.

The conference is free of charge for participants whose abstract was accepted. The track chairs will decide on a best paper prize to be awarded, which has the chance to be published in DISP - The Planning Review.



Theme: “Planning and Entrepreneurship”

Widespread scepticism towards planning and technocratic government interventions on behalf of businesses and the public has led the discipline in crisis, from which it has not fully recovered. Entrepreneurs, in the form of commercial and civil initiatives are sometimes filling the void that planning leaves - hence, we embrace a 'wide' definition of 'entrepreneurship'. At the same time, technological innovations are accelerating social change. It is time for new planning theories and practices. The Young Academics community is a particularly suitable forum to discuss these trends.

Europe has left the years of rapid economic growth and large city expansions long behind, and its cities are facing new challenges of urban quality improvement, the management of economic stagnation, increasing social inequality and environmental change under the condition of a shift of power from governments to local stakeholders and global players. Also outside of Europe, the focus of action is increasingly changing from developing the new to transforming the existing. While most planners are aware of these new challenges, their response suffers from inadequate instruments and concepts. Many planning systems have been established to respond to the challenges of rapid modern urban development. In the case of Europe, planning had its heyday after the destruction of its cities during the Second World War, with the aim to create healthier, lighter, more efficient cities on the rubble of the old. Planning has often strived for desirable end-states, neglecting the fact that what appears to be worthwhile today, may not be desirable for future generations. And indeed, large parts of the public haven’t been thankful for the planning efforts of the past, instead planning has been penalised and marginalised.

Avoiding the mistakes of the past requires a new paradigm of focussing on the transforming, the fluid, and the temporary. Perhaps, planning must embrace a new entrepreneurial spirit? The conference invites young planners, who try to push forward the discipline of urban planning. Is there a Silicon Valley for planning? Can there be a new generation of urban pioneers? Are economists really “the enemy” for planners (Kunzmann, 2015)? Of course, abstracts that are critical of the term 'entrepreneurship' and what is commonly associated with it are very welcome!


See you in Munich!

The Young Academics Network

10th YA Conference 2016 Ghent

Spatial Governance

Bridging Theory and Practice

X Young Academics conference, 2016. Ghent. March 21-24, 2016.

 

Organised by the Centre for Mobility and Spatial Planning, Faculty of Engineering and Architecture at the Ghent University, Belgium.

 

The AESOP Young Academics Network is proud to announce the 10th annual AESOP YA Conference in Ghent, Belgium, March 21-24. This conference is hosted by Ghent University, Centre for Mobility and Spatial Planning and focuses on Spatial Governance - Bridging Theory and Practice. The conference theme addresses the relation between academia and practice; how theory and knowledge are implemented. Planning increasingly encounters uncertainty in dealing with environmental change, social justice, citizen empowerment, etc. within a context of declining (central) power of governments and financial limits. Consequently, transitions towards adaptive planning, the integration of resilience thinking and the increasing interest in self-organisation and bottom-up planning are topics that ask for a new definition and legitimation for academic research to contribute to these transitions. Therefore, the central aim of the conference is to explore new types of governance and to discuss how spatial planning insights are brought into practice. The conference will bring together these innovative action-research ideas, reflect on their role and try to reveal ways for both governmental and non-governmental actors to benefit from this knowledge.

We encourage inter-/multi-disciplinary contributions on the conference theme Spatial Governance, that present empirical research and/or theoretical discussions. These contributions can explore the impact of universal theories of spatial governance on shaping planning approaches worldwide, or reflect on bridging the gap between theory and practice in planning in different contexts in the European or global planning arenas. We invite PhD students, post-docs, early-stage career researchers but also young activists or practitioners to submit their contributions to the YA Conference.

The conference is a four day event around the successful frame developed by the YA: five keynote talks, two parallel tracks for presentation of 40-50 papers by young academics, a workshop and a field trip.

 

 

 

A warm welcome!

The Young Academics Network

Differences and Connections: Beyond Universal Theories in Planning, Urban, and Heritage Studies

Differences and Connections:

Beyond Universal Theories in Planning, Urban, and Heritage Studies

IX YA conference, 2015. Palermo. March 23-26, 2015.

 

Co-organised by the Department of Architecture at the University of Palermo and the Critical Heritage Studies at the University of Gothenburg.

 

AESOP Young Academics Network is proud to announce the 9th annual Conference in Palermo, Italy in March 2015: Differences and Connections: Beyond Universal Theories in Planning, Urban Studies, and Heritage Studies will be hosted by the University of Palermo, Polytechnic School, Department of Architecture.

 The conference is a four day event around the successful frame developed by the YA: five keynote talks, two parallel tracks for presentation of 40 papers by young academics, a methodological workshop, a field trip. We are also happy to highlight that Palermo will be the very first Southern European city where a YA event is held.


The confernce is free of charge for Young Academics.

Warmly welcome!

CITIES THAT TALK

CITIES THAT TALK

8th AESOP-YA Conference 10-13 March 2014

AESOP Young Academics Network is proud to announce the 8th annual Conference in Gothenburg, Sweden, 10 – 13th March, 2014: Cities that Talk. The conference theme responds to the contemporary phenomena of urban resistances that have significantly challenged traditional practices of urban planning worldwide. Urban resistances range from everyday life insurgencies, through protests and riots, to urban social movements. These resistances request planning systems to stop the invention and authorization of particular traditions, histories, meanings, identities, landscapes, and lifestyles in their cities. Instead, planning systems ought to work through new kinds of institutional arrangements and urban policies that are not only sensitive to the local context but also responsive to the diverse cultural and social identities in a city based on social and environmental justice, wellbeing and quality of life, and coexistence and equal representation. 

This year the conference will be hosted by the Urban Heritage Cluster of Critical Heritage Studies at the University of Gothenburg, Sweden, 10-13 March 2014. Young scholars - PhDs, Postdoctors and early career researchers - are invited to submit their contributions to Cities that Talk.

The confernce is free of charge for Young Academics.

Warmly welcome!

AESOP Young Academics Network is proud to announce the 8th annual Conference in Gothenburg, Sweden, 10 – 13th March, 2014: Cities that Talk. The conference theme responds to the contemporary phenomena of urban resistances that have significantly challenged traditional practices of urban planning worldwide. Urban resistances range from everyday life insurgencies, through protests and riots, to urban social movements. These resistances request planning systems to stop the invention and authorization of particular traditions, histories, meanings, identities, landscapes, and lifestyles in their cities. Instead, planning systems ought to work through new kinds of institutional arrangements and urban policies that are not only sensitive to the local context but also responsive to the diverse cultural and social identities in a city based on social and environmental justice, wellbeing and quality of life, and coexistence and equal representation. 
  • March 10, 2014 - March 13, 2014

RESILIENCE

AESOP YA is glad to announce its next Annual Meeting in Vienna, Austria from 26th February to 1st March, 2013, sponsored by AESOP, and the...

  • February 26, 2013